We will explain our privacy policy in an easy-to-understand manner.
Sookmyung Women's University (hereinafter referred to as the “University”) processes personal information lawfully and manages it securely in compliance with the Personal Information Protection Act and related laws to protect the freedom and rights of data subjects. Accordingly, in accordance with Article 30 of the Personal Information Protection Act, we hereby establish and disclose the following Personal Information Processing Policy to inform data subjects of the procedures and standards regarding the processing of personal information and to ensure the prompt and smooth handling of grievances related thereto.
Collection of personal information 
Our university collects only the minimum amount of personal information .
| Academic Affairs | We collect students' personal information for the academic operations of undergraduate, graduate, specialized graduate schools, graduate schools of education, and professional business graduate schools. |
| Student Selection and Support | We collect personal information of new and current students to support students, including student selection and scholarship support. |
| University Operations | We collect information on faculty and staff for university operations, and collect personal information for various statistics, payment processing, and donation management. |
| Operation of affiliated education | We collect personal information of program students to operate affiliated education programs for the social contribution of the university's educational content. |
| Industry-Academic Cooperation Foundation Operation | We collect researchers' personal information for the management of on-campus and off-campus research projects. |
Use of personal information 
Our university uses data only within the scope of the purpose for which the data subject has consented and the legal basis .
| Provision of academic administrative services | We use personal information to teach academic theories and their application methods for the development of the nation and human society. |
| Provision of student welfare services | We use personal information for students' school life, protection of human rights, scholarship support, and provision of welfare services. |
| Provision of HR and welfare services for employees | We use personal information to provide personnel and welfare services for faculty and staff for the operation of the university. |
| Provision of educational content social contribution services | We use the personal information of education consumers to give back to society through the university's educational content. |
| Provision of research support services | We use researchers' personal information to support research project management services. |
For the convenience of data subjects, our university provides information on the status of personal information collection and use by category, including admission applicants, enrolled students (undergraduate and graduate), international and exchange students, alumni, external visitors, and faculty and staff.
For admission applicants
| No | filename | Operational purpose | Items of personal information (data subject) | Retention and Usage Period |
| 1 | Admission applicant data | Selection of admission applicants | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Exam Number, Application Details (Selection Type, Recruitment Unit, Department), Photo, Refund Account Information (Account Holder, Bank Name, Account Number), Educational Background (High School Name, High School Code), Current Employment, Work Experience, Certifications ([If Applicable] Status of Basic Livelihood Security Recipient, Disability Grade, Confirmation Number for Consent to Online Provision of GED Information (For GED Graduates)) | 10 years |
| 2 | Management of Graduate School of Business Administration Admissions Applicants | Graduate School of Business Administration New Admissions and Creation of Academic Records for Successful Applicants | Name: Required, Date of Birth: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Photo, Nationality, Educational Background, Work Experience, Affiliation (Department), Job Title, Selection Category, Major, Exam Number) | 10 years |
| 3 | Management of Graduate School of Education Applicants | Graduate School of Education New Admissions and Creation of Academic Records for Successful Candidates | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Application Details (Selection Type, Department), Photo, Refund Account Information, Educational Background, Current Employment, Work Experience, Certifications) | 10 years |
| 4 | Graduate school applicant management | Graduate school admissions and creation of academic records for successful candidates | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Last School Attended, School Grades, School Location) | 10 years |
| 5 | Applicants for specialized graduate schools | Performance of admissions screening duties | Name: Required, Mobile Phone (Contact): Required, Resident Registration Number: Required, Alien Registration Number: Required | 10 years |
For currently enrolled students (undergraduate/graduate)
| No | filename | Operational purpose | Items of personal information (data subject) | Retention and Usage Period |
| 1 | Higher Education Statistics Survey data | Implementation of higher education statistical surveys and submission of data | Name: Required, Date of Birth: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Student ID (Faculty ID), Gender, Affiliation, Academic Status, Educational Background, etc.) | 5 years |
| 2 | Learning Management System (SnowBoard) Member List | Course operation and enrollment management (enrollment and attendance status, grade management) | Name: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Faculty ID, Student ID) | 10 years |
| 3 | SM-MOOC System Member Information | Course operation and enrollment/completion management, complaint handling | Name: Required, Date of Birth: Required, E-Mail: Required | Semi-permanent |
| 4 | Full Campus Member Management | Class Operation and Academic Management | Name: Required, Mobile Phone (Contact), Other: Required (Worker ID/Student ID) | 10 years |
| 5 | Management of short-term programs and overseas internships | Management of personal information for short-term program participants | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Student ID) | 3 years |
| 6 | Non-curricular Integrated Management System Member List | Operation of extracurricular curriculum | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Participation in extracurricular programs, survey participation history) | 10 years |
| 7 | Community Management | Community service provision | Name: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Student ID (Faculty ID)) | 3 years |
| 8 | Medical mutual aid | Payment of medical mutual aid benefits | Name: Required, Mobile Phone (Contact): Required, Health: Required, Other: Required (1. Financial Information: Account Number, Bank Name 2. Medical Information: Medical Certificate, Medical Bill Receipt 3. Student ID) | 5 years |
| 9 | Physical examination results for new and transfer students, health checkup results for current students | Student Health Management | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, Health: Required, Other: Required (Student ID, Medical Examination Results) | 10 years |
| 10 | Website subscriber list | Website member management and online service provision | Name: Required, Date of Birth: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Student ID, Grade/Semester, Current Course, College, Department) | 5 years |
| 11 | Program Participant List | Operation of personal information files to support program operations, such as participant verification, receipt of souvenirs and snacks, and administrative management for various programs (workshops, group counseling, etc.). | Name: Required, Mobile Phone (Contact): Required, Other: Required (Department, Student ID) | 5 years |
| 12 | Psychological test records | Operation of personal information files for recording and managing psychological test results and supporting counseling and evaluation | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Health, Sexual Life, Other (Family Situation, Financial Situation, Relationships) | 5 years |
| 13 | Individual counseling records | Reception of individual counseling applicants, counseling proceedings, case management, recording of counseling history, and securing basic data for improving counseling quality. | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Health, Other: Required (Major, Student ID, Grade), Other (Religion, Topic of Counseling Request, Health Status, High School Major, Type of Admission, Experience Retaking the Entrance Exam, Satisfaction with Current Major, Previous Counseling Experience, Circumstances of Counseling Request, GPA from Last Semester, Family Housing Situation, Family Financial Situation, Family Details) | 5 years |
| 14 | List of Extracurricular Program Winners | Issuance of certificates and management of winners for Sookmyung Citizenship Fair (282 people), University Life/Future Straight Ahead Portfolio Competition (162 people), and Digital Content Competition Extracurricular Program (16 people). | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Department, Student ID, Extracurricular Program Name, Award Name, Team Name, Semester of Enrollment) | 5 years |
| 15 | English General Education Required Course Placement Test Results | Level-based class placement for mandatory English liberal arts courses | Name: Required, Date of Birth: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Department, Student ID, Exam Number, English General Education Required Course Placement Test Score) | 10 years |
| 16 | Internship placement list | Used for practical training of 6th-year pharmacy students | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Photo, Resume) | 5 years |
| 17 | List of group insurance subscribers | Used for group insurance enrollment for 6th-grade students' practical training | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Alien Registration Number: Required | 1 year |
| 18 | Counseling and investigation management regarding human rights violations, sexual harassment, and sexual violence | Handling of tasks such as counseling, investigation, and victim relief related to human rights violations, sexual harassment, and sexual violence | Name: Required, Date of Birth: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Health: Required, Other: Required (- Circumstances of counseling application, experience with professional assistance, content of counseling application, information regarding the applicant (satisfaction with major, GPA, type of residence, family relationships) - Representative's personal information, respondent's personal information, statement content, reporting history, type of damage, complainant's requirements) | 5 years |
| 19 | Student Career Development Portal (SNOWAY) System DB | Comprehensive student career management including career planning, individual competency analysis, and academic advisor counseling | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Counseling history, Vocational aptitude test results, Psychological test results) | 10 years |
| 20 | Management of students with disabilities | Purpose of learning support tailored to the type and severity of disability of students with disabilities | Name: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Department, Student ID, Disability Type and Severity) | 10 years |
| 21 | Personal information regarding the startup support program | Collection of personal information of students, mentors, instructors, professors, etc. related to the startup support program | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required | 10 years |
| 22 | Undergraduate Student Management | Management of academic records and personal information of enrolled undergraduate students | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Name in English (as on passport)) | 10 years |
| 23 | International Hall Student List | Management of international students residing in Haebang Tower (external lease) and Injaegwan | Name: Required, Date of Birth: Required, Home Address, Mobile Phone (Contact), E-Mail: Required, Other (Student ID, Nationality, Gender, Vegetarian Status) | 5 years |
| 24 | Dormitory Student List | Selection and management of residents for external rental housing and the Myeongjaegwan Student Residence Hall | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other (Student ID, Academic Status, GPA, Lifestyle (Morning/Evening/Irrelevant), Smoking Status) | 5 years |
| 25 | Community service certification | Verify the number of certified community service members and use it as a criterion for scholarship calculation. | Name: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Student ID) | 5 years |
| 26 | Club Member List | Club guidance | Name: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Affiliation, Major, Student ID) | 5 years |
| 27 | Leadership Group Member List | Leadership Group Guidance and Management | Name: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Affiliation/Student ID) | 5 years |
| 28 | Student Management for Field Practice Semester System | Operation of the Ministry of Education's 'University Student Field Practice Semester System' ◦ Processing of tasks on the Field Practice Support System ◦ Conclusion, maintenance, management, and counseling regarding field practice agreements ◦ Processing of tasks such as field practice-related research and management of statistical data ◦ Fulfillment of legal and contractual obligations to parties with an interest in field practice insurance contracts and insurance claims [Execution of insurance claim rights] |
Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required | Semi-permanent |
| 29 | Scholarship Payment History | Management of scholarship recipients and scholarship payment details | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Other: Required (Student ID, Academic Information, Grades) | Semi-permanent |
| 30 | Library User DB Management | Program support to enable services for library users | Name: Required, Date of Birth: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required | Semi-permanent |
| 31 | Management of graduate business degree programs | Graduate School of Business Administration Academic Record Management (Current Students and Graduates) | Name: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Resident Registration Number: Required, Other: Required (Date of Admission, Admission Type, Major, Academic Background, Work Experience, Academic Status, Academic History, Course Enrollment, Grades, Date of Graduation) | Semi-permanent |
| 32 | Management of Graduate School of Education Students | Graduate School of Education Academic Record Management | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Date of Admission, Admission Type, Academic Status, Affiliation, Academic History, Course Enrollment, Grades, Faculty Information, Graduation Information, Nationality) | Semi-permanent |
| 33 | Graduate Student Management | Graduate School Academic Records Management | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Date of Admission, Admission Type, Training Period, Student Status, Affiliation, Parent/Multiple Enrollment Information, Academic History, Course Enrollment Information, Grade Information, Faculty Information, Graduation Information, Nationality) | Semi-permanent |
| 34 | Laboratory Safety Management | Management of training, health checkups, insurance enrollment, laboratory accident reporting, etc. for research personnel in the science and technology field | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Health: Required, Other: Required (Bank Name, Account Number) | 10 years |
| 35 | Specialized Graduate School Students/Completion Students/Graduates | Academic affairs and school administration | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Gender, Nationality, Highest Education Level) | Semi-permanent |
| 36 | Enrollment of enrolled students | Processing of registration and leave of absence (refund) for currently enrolled students | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Financial Information) | 5 years |
International students/exchange students
| No | filename | Operational purpose | Items of personal information (data subject) | Retention and Usage Period |
| 1 | Exchange student management | Exchange student personal information management | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Passport Number: Required, Alien Registration Number: Required, Other: Required (Student ID, Gender, Affiliation) | 10 years |
| 2 | international students | Recruitment and support of international students | Name: Required, Date of Birth: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Passport Number: Required, Alien Registration Number: Required, Other: Required (Other (Student ID, Gender, Nationality, Selection Date, Application Result, Classification within/outside quota, Year of Graduation)) | Semi-permanent |
For graduates (undergraduate/graduate)
| No | filename | Operational purpose | Items of personal information (data subject) | Retention and Usage Period |
| 1 | Library User DB Management | Program support to enable services for library users | Name: Required, Date of Birth: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required | Semi-permanent |
| 2 | Management of undergraduate graduates | Management of academic records and personal information of undergraduate graduates | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Name in English (as on passport)) | everlasting |
| 3 | Materials related to candidates for teacher certification | Issuance and Management of Teacher Certificates | Name: Required, Resident Registration Number: Required, Other: Required (Teacher Certificate Issuance Information) | Semi-permanent |
| 4 | List of students who completed SCSC | Management of SCSC (Samsung Convergence Software Course) graduates | Name: Required, Date of Birth: Required, Home Contact Number, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact Number, Work Address: Required, Other: Required (Major, Student ID, Semester Enrolled, Grade, GPA, Semester of Graduation (Expected)) | 10 years |
| 5 | SM-CLA Competency Assessment Results | Utilizing the results of students' competency assessments as storage and analysis data. | Name: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other (Department, Student ID) | 10 years |
| 6 | MATE scores | Collection of graduates' MATE score information for the Academic Affairs Team's completion of the English graduation certification system | Name: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Department, Student ID, MATE Score) | 10 years |
| 7 | Work-Study Program DB | Monthly Report on IPP Project Operations (Human Resources Development Service of Korea) | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required | Semi-permanent |
| 8 | Resumes of IPP Long-term Field Practice Participants, Student Management | Student Information Lookup, Field Practice Program Management, Monthly Report on IPP Project Operations (Human Resources Development Service of Korea) | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required | Semi-permanent |
| 9 | Management of graduate school of education graduates | Management of graduate school of education graduates | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Date of Admission, Admission Type, Academic Status, Affiliation Information, Academic History, Course Enrollment Information, Grade Information, Teaching Information, Nationality, Date of Graduation, Degree Registration Information, Teacher Certificate Issuance Information) | Semi-permanent |
| 10 | Management of Teacher Certification Issuers | Issuance and Management of Teacher Certificates | Name: Required, Resident Registration Number: Required, Other: Required (Teacher Certificate Issuance Information) | Semi-permanent |
| 11 | Management of graduate school graduates | Management of graduate school graduates | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Date of Admission, Admission Type, Training Period, Student Status, Affiliation, Parent/Multiple Enrollment Information, Academic Status History, Course Enrollment Information, Grade Information, Faculty Information, Graduation Information, Nationality) | Semi-permanent |
| 12 | Specialized Graduate School Students/Completion Students/Graduates | Academic affairs and school administration | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Gender, Nationality, Highest Education Level) | Semi-permanent |
Targeting outsiders
| No | filename | Operational purpose | Items of personal information (data subject) | Retention and Usage Period |
| 1 | Management of non-degree programs at the Graduate School of Business | Operation and revitalization of the Graduate School of Business Administration’s Labor-Management-Government Senior Leadership Program (SALP). | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Other: Required (Photo, Workplace Name, Department/Position, Highest Education Level, License Plate Number, Application Method) | 5 years |
| 2 | Health & Fitness Room Member List | Health & Fitness Center Member Management | Name: Required, Mobile Phone (Contact): Required, Other: Required (Gender, Affiliation (Department/Faculty), Student ID (or Employee ID), Bank Account (for refund processing)) | 1 year |
| 3 | List of students and graduates | Short-term course information delivery and student profile management | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Health: Required, Other: Required ([Use English name when issuing English certificate of completion] English name as it appears on passport) | Semi-permanent |
| 4 | Donor List | Donor and Donated Material Management | Name: Required, Home Address: Required, Mobile Phone (Contact): Required, Other: Required (Donation Details) | Semi-permanent |
| 5 | Jeongyeongyang Embroidery Museum Special Education Course Enrollment List | Management of personal information and enrollment status of students in special training courses | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required | 10 years |
| 6 | Future Education Center Academic Records | Future Education Center Student Records Management | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Highest Education Level, Status as a Person of National Merit, Photo) | Semi-permanent |
| 7 | Future Education Center website subscribers | Website member management and online service provision | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required | 2 years |
| 8 | Future Education Center Instructor Recruitment Register | Instructor Management | Name: Required, Date of Birth: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required | Semi-permanent |
| 9 | Donation Donor Management | Management of donor pledges and payments, issuance of donation receipts | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required | Semi-permanent |
| 10 | Academic and Student Records Management | Student personal information, enrollment status, attendance, and grade management | Name: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Passport Number: Required, Alien Registration Number: Required, Other: Required (Personal ID and password, educational background, student record, nationality, grades, attendance status, visa type) | Semi-permanent |
| 11 | Language academy faculty management | Manage the teaching hours, course evaluations, teaching experience, etc. of Korean language instructors. | Name: Required, Date of Birth: Required, Home Contact: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Other (Lecture Evaluation, Class Hours, Teaching Experience) | Semi-permanent |
| 12 | Childcare Staff Management Register | Personnel management for childcare staff | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Health: Required, Criminal Record Data: Required, Other: Required (Education, Work Experience, Highest Academic Performance, Nationality, Qualifications, Licenses, History of Child Abuse and Sex Offenses, Latent Tuberculosis, Health Examination, Registered Domicile, Bank Account, Continuing Education, Family Relations (Year-end Tax Settlement)) | Semi-permanent |
| 13 | Enrolled Student Management Register | Management of enrolled children | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Resident Registration Number: Required, Alien Registration Number: Required, Health: Required, Other: Required (Name and contact information of guardian in case of emergency) | 5 years |
| 14 | External personnel (special activity instructors, interns) | Management of extracurricular activity instructors and interns | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Health: Required, Criminal Record: Required, Other: Required (Education, Work Experience, Qualifications, Bank Account, Child Abuse and Sex Offenses, Health, Nationality) | 5 years |
| 15 | Management Register of Discharged Children | Management of discharged children | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Resident Registration Number: Required, Alien Registration Number: Required, Health: Required, Other: Required (Name and contact information of guardian in case of emergency) | 5 years |
| 16 | Counselor List | Storage of counselor personal information and counseling performance data for managing counseling activity records and issuing various certificates | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required | Semi-permanent |
| 17 | Payment Purchase Location Master File | Management of supplier information for payment and tax reporting | Name: Required, Home Address: Required, Mobile Phone (Contact): Required, Resident Registration Number: Required, Passport Number: Required, Alien Registration Number: Required, Other: Required (Country of Residence, Bank Name, Account Holder, Account Number) | 10 years |
| 18 | Management of tenant companies in business incubation centers | Operation of business incubation centers and management of resident companies | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Other: Required (Fax Number, Business Registration Number, Corporate Registration Number, Bank Account Number) | 10 years |
| 19 | Open Lecture Student Records Management | Open Lecture Student Records Management | Name: Required, Mobile Phone (Contact): Required, Resident Registration Number: Required | Semi-permanent |
| 20 | Higher Education Statistics Survey data | Implementation of higher education statistical surveys and submission of data | Name: Required, Date of Birth: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Student ID (Faculty ID), Gender, Affiliation, Academic Status, Educational Background, etc.) | 5 years |
| 21 | Management of companies operating the field practice semester system | Operation of the Ministry of Education's 'University Student Field Practice Semester System' ◦ Processing of tasks on the Field Practice Support System ◦ Conclusion, maintenance, management, and counseling regarding field practice agreements ◦ Processing of tasks such as field practice-related research and management of statistical data ◦ Fulfillment of legal and contractual obligations to parties with an interest in field practice insurance contracts and insurance claims [Execution of insurance claim rights] |
Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required | Semi-permanent |
For faculty and staff
| No | filename | Operational purpose | Items of personal information (data subject) | Retention and Usage Period |
| 1 | Laboratory Safety Management | Management of training, health checkups, insurance enrollment, laboratory accident reporting, etc. for research personnel in the science and technology field | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Health: Required, Other: Required (Bank Name, Account Number) | 10 years |
| 2 | Industry-Academic Cooperation Foundation Human Resource Management | Performing personnel management duties for Industry-Academic Cooperation Foundation staff | Name: Required, Date of Birth: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Resident Registration Number: Required, Passport Number: Required, Alien Registration Number: Required, Other: Required (Educational Background, Work Experience, Disability, Military Service, Gender, Affiliation, Department, Rank, Position, Veterans Affairs, Awards and Disciplinary Actions, Salary Details, Account Information (Bank Name, Account Holder, Account Number), Attendance, Insurance, Pension, Licenses/Qualifications, Family Information) | Semi-permanent |
| 3 | Researcher Personnel Management | Researcher Personnel Management | Name: Required, Date of Birth: Required, Home Contact: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Resident Registration Number: Required, Alien Registration Number: Required, Criminal Record: Required, Other: Required (Nationality, Educational Background, Bank Account Information, Family Details (if required for year-end tax settlement)) | Semi-permanent |
| 4 | Teaching Assistant Personnel Management | Teaching Assistant Personnel Management | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Department, Nationality, Gender, Position, Assignment Information, Educational Background, Account Information (Bank Name, Account Holder, Account Number), Salary Information, Family Details, Criminal Record) | Semi-permanent |
| 5 | Instructor Personnel Management | Instructor Personnel Management and Reappointment Management | Name: Required, Date of Birth: Required, Home Contact: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Resident Registration Number: Required, Alien Registration Number: Required, Criminal Record: Required, Other: Required (Nationality, Educational Background, Work Experience, Bank Account Information, Family Details) | Semi-permanent |
| 6 | Teacher personnel management | Teacher personnel management | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Alien Registration Number: Required, Criminal Record: Required, Other: Required (Photo, Nationality, Educational Background, Work Experience, Account Information (Bank Name, Account Holder, Account Number), Family Details (if required for year-end tax settlement), Salary Information, Awards and Punishments, Researcher Number) | everlasting |
| 7 | Visa services | Visa Management for Foreign Faculty | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Passport Number: Required, Alien Registration Number: Required | Semi-permanent |
| 8 | Off-campus research project management | Off-campus research project management, research notes, patent management | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Resident Registration Number: Required, Alien Registration Number: Required, Other: Required (Account Number, Faculty/Student ID, Affiliation, Academic Records, Degree/Employment Status) | Semi-permanent |
| 9 | Industrial Safety and Health Management | Occupational Safety and Health Management for On-site Workers | Name: Required, Date of Birth: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Health: Required, Other: Required (Position, Contract Type) | 5 years |
| 10 | Radiation safety management | Management of radiation hazard measures, education and training, and health examinations for radiation workers | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Health: Required | Semi-permanent |
| 11 | Employee Human Resource Management | Performing employee personnel management duties | Name: Required, Date of Birth: Required, Home Contact: Home Address, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address, Resident Registration Number: Required, Driver's License Number, Passport Number, Alien Registration Number: Required, Other: Required (Affiliation, Department, Rank, Position, Gender, Appointment Information, Military Service, Disability, Veterans Affairs, Educational Background, Work Experience, Awards and Disciplinary Actions, Secondment and Concurrent Employment, Committee Details, Salary Items, Account Information (Bank Name, Account Holder, Account Number), Attendance, Insurance, Pension), Other (Qualifications/Licenses, Family Details) | Semi-permanent |
| 12 | Part-time lecturer | Issuance of Part-time Lecturer Certificate | Name: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Alien Registration Number: Required | Semi-permanent |
| 13 | List of lecture fee recipients | Calculation of lecture fees | Name: Required, Date of Birth: Required, Home Contact: Required, Home Address: Required, Mobile Phone (Contact): Required, E-Mail: Required, Work Contact: Required, Work Address: Required, Resident Registration Number: Required, Passport Number: Required, Alien Registration Number: Required | Semi-permanent |
Provision of personal information 
Our university provides personal information to third parties only when the data subject consents or as stipulated by separate laws.
The personal information provided based on legal grounds without the consent of the data subject is as follows:
○ Students' personal information is provided to the Ministry of Education, the Korean Council for University Education, the Korea Institute for Higher Education, the National Assembly Library, etc., for the management of academic operations.
※ Relevant Laws: Framework Act on Education, Higher Education Act and its Enforcement Decree, Teacher Qualification Examination Act, National Assembly Library Act, Immigration Control Act and its Enforcement Decree
○ Students' personal information is provided to the Korea Scholarship Foundation, the Ministry of Patriots and Veterans Affairs, the Ministry of Unification, the Military Manpower Administration, etc., for the purpose of student welfare.
※ Relevant Laws: Act on the Establishment, etc. of the Korea Scholarship Foundation, Act on the Treatment and Support of Persons of National Merit, etc., Act on the Protection and Settlement Support of North Korean Defectors, Military Service Act
○ Personal information is provided to the National Pension Service, the National Health Insurance Service, the Korea Employment Agency, the National Tax Service, etc., to provide personnel and welfare services for employees.
※ Relevant Laws: Private School Teachers and Staff Pension Act and its Enforcement Decree, National Health Insurance Act and its Enforcement Rules, Employment Insurance Act Enforcement Decree and its Enforcement Rules, Act on Promotion of Employment of Persons with Disabilities and its Enforcement Decree, Act on the Protection of Children and Adolescents from Sexual Abuse and its Enforcement Decree, Military Service Act
○ Personal information is provided to the National Institute for Lifelong Education, the Korea Scholarship Foundation, the Ministry of Patriots and Veterans Affairs, etc., for the operation of affiliated educational programs.
※ Relevant Laws: Act on the Recognition of Credits, etc. and its Enforcement Decree; Act on the Establishment, etc. of the Korea Scholarship Foundation and its Enforcement Decree; Act on the Treatment and Support of Persons of National Merit, etc. and its Enforcement Decree
The personal information provided with the consent of the data subject is as follows:
○ For the processing of student welfare matters, personal information is provided with the consent of the data subject when enrolling in or leaving off-campus dormitories, participating in external practical training activities, or signing up for group insurance for off-campus activities.
○ We provide personal information with the consent of the data subject for the operation of non-degree programs, open lectures, and affiliated education programs run by the university.
If you provide personal information to a third party, please follow the procedures below.
![Procedure for Providing Personal Information to Third Parties [Request for Use and Provision of Personal Information by Requesting Agency] >> [Department in Charge of Personal Information Processing Receives Official Letter from Requesting Agency >> Request for Appropriateness Review] - Notification of Reason for Non-Provision (If Provision Is Impossible) -> Re-enter the Request for Use and Provision of Personal Information stage. Otherwise, if provided >> [Personal Information Protection Department Conducts Appropriateness Review >> Decision on Provision] >> [Department in Charge of Personal Information Processing Provides Personal Information - Provision of Personal Information - >> Transfer to Protection Measures for Provided Personal Information or >> Creation of Management Register] >> [Personal Information Protection Department Notifies Processing Details >> Sending Official Letter Requesting Safety Assurance Measures] >> - Request for Safety Assurance Measures -> Protection Measures for Personal Information Provided to Requesting Agency](/_res/sookmyung/en/img/information-use/privacy-easy-02_en.png)
When entrusting personal information, we manage and supervise it as follows.
Destruction of personal information 
Our university safely destroys personal information without delay once the purpose of collection and use and the retention period have been fulfilled.
Safe protection of personal information 
Our university places the protection of data subjects' personal information as its top priority and manages it safely .
rotection of the rights and interests of data subjects 
Our university guarantees the right of data subjects to self-determination regarding their personal information . Data subjects may at any time view, modify, delete, suspend processing of, or withdraw their consent for the collection and use of their personal information.
1. Sookmyung Women's University Department of Personal Information Protection
- Scope of Duties: Handling complaints and providing relief for damages to data subjects regarding the processing of their personal information
- Phone: 02-710-9391
- Address: 100, Cheongpa-ro 47-gil, Yongsan-gu, Seoul
2. Personal Information Dispute Mediation Committee
- Scope of Duties: Application for personal information dispute mediation, collective dispute mediation (civil settlement)
- Website: www.kopico.go.kr Go to Homepage
- Phone: 1833-6972
- Address: 12F, Government Complex Seoul, 209 Sejong-daero, Jongno-gu, Seoul
3. National Police Agency
- Cybercrime Reporting System (ECRM)
- Website: ecrm.police.go.kr Go to Homepage
- Phone: 182 (without area code)